1. Prepare Your Project Folder

Every project begins with a properly organised folder. This helps keep the editing workflow efficient and prevents delays.

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Create one main folder labelled:

PROJECT TITLE – YOUR NAME – DATE

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Example:
ProductLaunchVideo – Jamie L – 03_02_26

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Inside it, include these subfolders:
    •    01 – Footage (Video clips)
    •    02 – Photos
    •    03 – Audio (Music, VO, SFX)
    •    04 – Notes (Ideas, scripts, reference videos, directions)
    •    05 – Assets (Logos, fonts, overlays, graphics)

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This structure avoids chaos and ensures the edit starts strong.

 

2. Name Your Files Clearly

Clarity saves time. Clean file names speed up workflow and reduce the chance of mistakes.

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Examples of ideal naming:
• Clip01_IntroShot.mp4
• Audio_VO_Take2.wav
• Photo05_EventGroup.jpg

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Avoid:
• IMG_992884.mov
• final_final_reallyfinal_v3.mp4

A well-labelled project equals a smoother edit.

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3. Upload to Google Drive

Google Drive keeps everything consistent.

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Steps:
    1.    Go to Google Drive
    2.    Select New → Folder Upload
    3.    Upload your main organised folder
    4.    Make sure ALL files are fully uploaded
    5.    Right-click → Share
    6.    Choose “Anyone with the link” or add my email directly
    7.    Copy and save the link

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This gives me immediate access without delays.

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4. Email Submission

Each project must be submitted via email.

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Email subject:
PROJECT SUBMISSION – [Your Name] – [Tier]

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Example:
PROJECT SUBMISSION – Tara M – Premium Edit

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Your email must include:
• Your name
• The editing tier you selected
• The Google Drive link
• A short summary of direction or mood
• Any notes you want considered
• Confirmation that footage is organised correctly
• Dates/deadlines (if applicable)

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This standardised approach ensures nothing gets lost.

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5. Double-Check Before Sending

Make sure:
✓ All clips play correctly
✓ No corrupted files
✓ You stayed within your package limits
✓ The folder is organised exactly as shown
✓ The Drive link works
✓ You’ve included all relevant instructions

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This avoids unnecessary back-and-forth.

 

6. Delivery Time

Turnaround time for the first draft begins after:
    1.    All files are handed in
    2.    The project folder is fully organised
    3.    The email submission is complete

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If something is missing or unorganised, the project will pause until corrected — this applies to all tiers.

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7. Additional Notes
    •    For music, you must own rights or use royalty-free tracks.
    •    For green screen, ensure clean lighting to avoid keying issues.
    •    For films, asset delivery must be complete before deadlines are calculated.